Published: 26.01.2023.

General Privacy Policy of the Single Website Platform

Your privacy and data protection is very important to the webmaster of the Single Website Platform. We assume that if you are reading this Policy in connection with the consent required of you in connection with the processing of your personal data, you have read this statement and agreed to the processing of your personal data before submitting your personal data.

Public administration is committed to openness and transparency, so by providing us with your personal data, we have described how personal data is processed on the Single Website Platform and for what purposes. Before processing personal data, we evaluate the lawfulness of the data processing activity. We process personal data on the basis of official authority and legal obligations applicable to it.

The purpose of the privacy policy of the Single Website Platform is to comply with the principles of personal data processing contained in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation) (hereinafter - GDPR), to provide general information regarding the processing of personal data organised and performed by the State Chancellery.

The personal data controller of the Single Website Platform shall be the State Chancellery (SC). The personal data processors of the Website Platform shall be the institutions of the websites included on the platform, the maintainers of the platform - the State Regional Development Agency (SRDA), the hosts on technical resources - the Information Centre of the Ministry of the Interior (ICMI) and the technical service providers - Latvian State Radio and Television Centre (LSRTC).

Your personal data on the Single Website Platform shall be processed in accordance with the implementation of the legal interests of public administration institutions, for the fulfilment of obligations specified in the laws and regulations, fulfilment of contractual obligations, provision of public information, as well as other previously provided purposes.

The legal basis for the processing of personal data performed within the framework of the services managed by the Single Website Platform shall be determined by the following laws and regulations:

Employees of the parties involved in the operation of the Single Website Platform shall only process personal data for the performance of their official duties or on behalf of or under the instruction of the authorities, in compliance with the basic principles of personal data processing and confidentiality requirements set out in the institution’s internal documents.

An employee shall be prohibited to process personal data obtained within the framework of the performance of official duties for his or her own or other persons personal purposes. By processing personal data in the course of their official duties, processors of personal data shall, as far as possible, reduce the risk of personal data coming into the possession of unauthorised persons as a result of actions or omissions.

On the Single Website Platform, your personal data shall be processed in accordance with the requirements of confidentiality and taking care of the security of the data we hold. The processors of personal data on the Single Website Platform shall take various security measures to prevent unauthorised access to your data, disclosure of data or use of other inappropriate personal data. Proper data information processing, storage, data integrity shall be ensured with an appropriate level of security. Accordingly, we use proportionate and appropriate physical, technical and administrative procedures and means to protect the personal data we collect and process. The implemented security measures shall constantly be improved in accordance with the security requirements, subject to appropriate data protection safeguards and to the extent necessary for the purposes of the processing.

We carry out personal data protection with data encryption tools, firewall protection, as well as other data network security breach detection solutions. The data controllers of the Single Website Platform shall ensure the confidentiality of the data and take appropriate technical and organisational measures to protect personal data against unauthorised access, unlawful processing, disclosure, accidental loss, distribution or destruction, subject to appropriate data protection safeguards and to the extent necessary for the Data processing purposes. Personal data security measures shall constantly be improved and refined in order not to lower the level of personal data protection.

Protection of personal data processing shall be performed:

  • in the information technology infrastructure (servers, local computer networks and application software) for the personal data processed;
  • for personal data transported in the data transmission network, if any;
  • in the information systems used for the provision of work, which are administered by the institutions involved in the Single Website Platform;
  • for electronic documents developed, registered and in circulation, containing personal data.

You may withdraw your consent (if requested from you and you have given it) to the collection, processing and use of your personal data at any time. The personal data controller of the Single Website Platform shall assess your claims based on his/her legal interests. If personal data are no longer needed for pre-defined processing purposes, it shall be deleted.

The administrator of the Single Website Platform shall be responsible and processes personal data by means that must prevent the misuse, unauthorised disclosure, alteration of personal data.

In order to improve the communication of public administration institutions, the personal data controller shall monitor the received personal data. This data in an aggregated form can be used to create overview reports that can be disseminated to the public administration in Latvia. Messages shall be anonymised and not contain any personal data.

The Single Website Platform shall contain access data of the registered and public users, usernames, information selection parameters, traffic information, and Internet Protocol (IP) access address information. Single Website Platform shall use cookies to provide information about visitor activity, pageviews, sources, and time spent on the site. We collect this information to improve the convenience and interests of website visitors to ensure that you receive the best possible service. The processing of personal data shall be carried out as little as possible, only to achieve the purpose of the processing.

We only store your personal data on websites for as long as it is necessary for the purposes for which it was collected. The processors of the personal data of the Single Website Platform who have access to this data are trained to handle it properly and in accordance with the regulatory data security framework.

Personal data shall be stored for as long as there is a legal obligation to store personal data. At the end of the data retention period, the data shall be securely deleted or depersonalised so that it can no longer be linked to the data subject.

Personal data held by the Single Website Platform shall be considered as restricted information and shall only be disclosed to third parties in the cases, in accordance with the procedure and to the extent specified in laws and regulations or concluded agreements. When transferring personal data to the contractual partners of the Single Website Platform (independent controllers), additional provisions regarding the processing of personal data shall be included in the agreements.

Links to other sites with different terms of use and personal data protection rules shall be included on websites.

The institutions involved in the implementation and cooperation of the website platform shall cooperate with each other on the basis of the adopted regulations. If you have any questions or complaints regarding the processing and protection of personal data, report it to the State Chancellery by writing to the e-mail vk@mk.gov.lv, where the information submitted by you will be registered and evaluated, or contact the responsible person for data processing appointed by the State Chancellery. The responsible personal data controller shall be Aldis Apsītis (e-mail address: aldis.apsitis@mk.gov.) Data subjects may submit complaints regarding the use of personal data to the Data State Inspectorate (www.dvi.gov.lv), if the subject considers that the processing of his or her personal data violates his or her rights and freedoms in accordance with the applicable laws and regulations.

The Single Website Platform uses cookies, by warning the website users and visitors thereof.

The Single Website Platform uses cookies to comply with the obligation specified in Clause 23 of the Cabinet Regulation of 4 July 2017 No. 399 “Procedures for the Accounting and Provision of Quality Control of Public Administration Services” as well in Section 10 of the Public Administration Structure Lawto obtain attendance and usage statistics in order to improve your convenience of use of the Single Website Platform. We ensure that you can read the Cookie Policy and make a choice on whether to give your consent to the collection of statistics.

Cookies are small text files, sent to your computer’s memory when visiting a website. During each next visit cookies are sent back to the website of origin or to any other website recognising the cookies. Cookies operate as memory of the particular website, enabling the site to remember your computer during next visits, including that cookies may remember your settings or improve user convenience.

The cookies used can be divided into technologically necessary cookies, without which the performance of the service is technologically impossible or significantly difficult, and analytically statistical cookies.

By using the website, you agree that the analytical statistical cookies placed on this website are used for the purpose of improving the quality of services in compliance with the principles of public administration described in Section 10 of the Public Administration Structure Law that public administration is organised in a way that is as convenient as possible and accessible to an individual, as well as an the obligation of the public administration to improve the quality of services provided to the public, to simplify and improve procedures for the benefit of natural persons.

The website uses the following cookies:

  1. Required:
  • SESSdb34877a4022e0a5c40d60cffaeb5307 This cookie is only required for content administrators for authentication.
  • maintenance_message - This cookie is required for all users to prevent the content or platform administrator’s notifications from reappearing (those which the content user has read and clicked the "Close" button).
  • allowCookies – This cookie determines whether you have agreed to the terms of use of cookies and whether to display a statement about the use of cookies in the future.
  1. Statistics:

This webpage uses the application “Google Analytics” made by the company Google Inc., using cookies that are stored on your computer to enable analysis of how you use the relevant webpage. The information established by the cookies about how you use the webpage is sent to the Google server in the USA and stored there. Your IP address, when applying IP anonymisation, is shortened within the territory of the European Union or the European Economic Area and may only be delivered for processing to Google servers located in the USA in exceptional cases. Google uses the information in order to assess how you use the particular webpage, in order to prepare reports for webpage providers about activities on the relevant webpages and to provide other services related to the use of webpages and the internet. Google shall never link the IP address received here with any other information being at the disposal of Google. In case of need, Google provides this information to third parties, if it is stipulated in the law or if third persons perform the processing of such data on the assignment of Google.

  • _ga, _gat, _gid - These three cookies are required for all users to allow traffic data to be passed to the google analytics statistics collection tool.

If you do not accept the use of statistics cookies, traffic data will not be included in google analytics statistics.

  1. Social media:
  • _cfduid - This cookie is required for all users to share a content item on their social networks.

You may object to the creation, storage and processing of such statistics by manually disabling the use of the cookie handling mechanism in your browser at any time.

You can change or delete your cookie settings in your web browser settings. We add links to cookie management information resources for the most popular browsers:

More information on how to control cookies according to your device’s browser can be found at: www.aboutcookies.org.

Your privacy and data protection are very important to the Latvian Council of Science(the Council). In order to ensure legal, fair and transparent processing of personal data, the following information is provided about the processing of personal data carried out by the Council. Please note that the information provided is not exhaustive and may be amended, clarified, supplemented.

  1. Controller:

Latvian Council of Science,

Registration number. 90000048222

Address: Smilšu iela 8, 5th floor, Riga, LV - 1050

Phone: +371 62801521

E-mail: pasts@lzp.gov.lv

  • According to the contract No. 2-6.1e/24/36, personal data protection specialist, Raivis Grūbe, provides LZP data protection specialist services.
  1. Communication on personal data protection issues

If you have any questions regarding this notice or the processing of your personal data, you can contact us: using the contact information specified in point 1 or by writing to e-mail: pasts@lzp.gov.lv.

For communication with the Council's data protection specialist, you can write: using the contact information specified in point 1, marking the envelope as "Data protection specialist" or by writing to e-mail pasts@lzp.gov.lv with the tag "Data protection specialist".

  1. General characteristics of personal data processing

The data is processed in compliance with confidentiality requirements and taking care of the security of the personal data at the Council's disposal. The Council uses various security measures to prevent unauthorized access to data, disclosure of data or other inappropriate use of data. The Council ensures proper processing, storage, data integrity of this information with an appropriate level of security. Proportionate and appropriate physical, technical and administrative procedures and means are used to protect personal data held by the Council and its processing. The security measures taken are constantly improved in accordance with security requirements.

In the Council, personal data is processed by employees or directly authorized persons who need it for the performance of work duties, in cases determined by the legal acts of state and local government institutions.

The council processes the following data: name, surname, personal identification number, place of residence, contact information, age, gender and other personal identifying data in order to achieve the relevant purpose of data processing. The Council does not request or collect information about a person that is not necessary for achieving a specific purpose.

The Council constantly evaluates the security of data processing in order to prevent unauthorized access to personal data, misuse, alteration, deletion, etc. of personal data as far as possible.

  1. Purpose and legal basis of personal data processing

The Council processes personal data for the fulfillment of obligations set forth in regulatory acts, fulfillment of obligations set forth in contracts, informing the public, realization of the legal interests of the Council, as well as for other predetermined purposes.

The basis of processing in each specific case is one of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and which repeals Directive 95/46/EC (the General Data Protection Regulation) for points of Article 6 (Lawfulness of processing).

Mainly, the Council carries out personal data processing on the basis of subsections of Article 6:

  • b) processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
  • c) processing is necessary for compliance with a legal obligation to which the controller is subject;
  • e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  1. Categories of recipients of personal data

For the purpose of processing personal data of the Council, the data may be transferred to other persons in accordance with the procedures specified in the regulations, for example, third parties who may be cooperation partners, authorized persons in accordance with regulatory enactments, concluded contracts, as well as controlling authorities, law enforcement authorities. Before transferring data to third parties, the Council carefully evaluates whether there is an appropriate legal basis for such data transfer.

  1. Provision of personal data to countries outside the European Union or the European Economic Area

The Council does not release data to countries outside the European Union or the European Economic Area.

  1. Personal data storage period

Personal data are stored as long as their storage is necessary in accordance with the relevant purposes of personal data processing, as well as in accordance with the requirements of applicable laws and regulations. Storage purposes may change. For example, first of all, data processing takes place in order to consider your application in substance. When the decision is made, the data is stored both in accordance with the current regulatory enactments on the need to store relevant documents, as well as to ensure the Council's legitimate interests, which could result from possible disagreements.

  1. Rights of the data subject in the process of personal data processing

You have the right to access your personal data and control it, limit data processing, correct, delete, object to data processing, therefore, upon receiving your request, the Council will respond to it within the time limit specified in the regulatory acts and, if possible, correct or delete it accordingly Your personal data.

If the data processing is carried out on the basis of the consent given by the data subject, the data subject has the right to withdraw the consent to the processing of his personal data at any time, without affecting the data processing that took place before the withdrawal of consent. The Council will evaluate your claims according to its legal interests. If the personal data are no longer necessary for the previously defined processing purposes, they will be deleted.

You can obtain information about your personal data at our disposal or exercise your other rights as a data subject as follows:

  • by submitting the application in person at the Council office at Smilšu street 8, 5th floor, Riga, every working day at 9.00-17.00;
  • submitting the application electronically by sending it to the e-mail address pasts@lzp.gov.lv.  The submission must be signed with a secure electronic signature.

Upon receiving your submission, the Council will evaluate its content and your identification possibilities and, if necessary, ask you to submit additional information in order to ensure as much as possible that the data will be sent to the relevant data subject and reduce the risk of abusive use of your data.

If you visit the Council, participate in the events organized by the Council and do not want to be photographed or filmed, please let us know in advance.

  1. Right to file a complaint

If you have any questions or objections related to the Council's processing of your personal data, please contact the Council as indicated in point 2 of this notice.

If, however, you believe that we have not been able to mutually resolve the issue and the Council violates your right to the protection of your personal data, you have the right to submit a complaint to the Data State Inspectorate (http://www.dvi.gov.lv/lv/funkijas/kontaktinformacija/) Blaumaņa street 11/13-11, Riga, LV-1011.